Frequently Asked Questions:
● What is BTMS?
The Budget and Treasury Management System (BTMS) is an integrated, web-based information management system that will replace the existing budget management, execution, accounting and reporting systems to be used initially by the Department of Budget and Management (DBM) and the Bureau of the Treasury (BTr) under the Department of Finance for budget execution and accountability.
● What is the objective of BTMS?
The objective of implementing BTMS is to improve convenience, efficiency, accuracy and timeliness in fiscal management and reporting through the establishment of a common, integrated system covering budget execution and reporting in the oversight agencies the DBM and the BTr.
● What is the scope and coverage of BTMS?
The table below summarizes the overall scope of BTMS, including the system interfaces to be established between BTMS and other related information systems.
Scope of BTMS
System Interfaces for BTMS
a. Budget Management
b. Commitments Management
c. Payments Management
d. Receipts Management
e. Cash Management
f. Accounting and Fiscal Reporting
g. BTMS Portal
a. Debt Management and Financial Analysis System (DMFAS and nROSS)
b. Payroll systems
c. Tax and Revenue Management Systems (e-TIS/Customs Systems/NCS)
d. Systems at banking institutions (Central Bank/ Government Servicing Banks/ Authorized Agent Banks / Authorized Government Depository Banks)
e. Budget Preparation Management System (BPMS)
f. Budget Accountability System (URS)
Not included in the scope of BTMS is Budget Preparation, which will continue to be done through the Budget Preparation Management System (BPMS). BTMS, however, will interface with BPMS.
Why should BTMS be implemented now?
Based from the recent findings of World Bank’s Public Expenditure and Financial Accountability (PEFA) Assessment Report in 2016, the country’s public financial management would be more efficient given the existence of an integrated financial management system that will provide a more accurate view of the government’s financial performance and management of public funds.
Thus, BTMS is the key technical component of the overall PFM Reform Program to simplify, harmonize, and improve the country’s financial management processes and related information systems. BTMS is needed now to carry forward, sustain, and actualize the gains of recent reforms, such as in treasury cash management (i.e., the Treasury Single Account) and in financial reporting and performance standards (i.e., the Unified Accounts Code Structure).
● What are key improvements in PFM processes that will be gained with BTMS?
-The application of common budget controls and standards in the DBM and the BTr (and eventually the entire government) for transactions across the PFM lifecycle;
-Capturing the data once, at the source, and generation of reports as per specific needs of users, which avoids redundant efforts in data recording, data exchange, validation, formatting and reporting;
-Providing online and ready access to information on allocations, expenditure, liability, payments, balances, etc.; and,
-Improved transparency in the entire budget execution process.
● When will BTMS be operational?
The target date for BTMS to become operational is the start of the fiscal year January 2, 2017.
● How do we get ready for an operational BTMS?
A series of activities is being done to get BTMS up and running. These include interviews and workshops with the solution provider to ensure correct system design as well as capacity building and training on the system for the intended users in government. All stakeholders concerned are encouraged to become aware, provide feedback, and participate where needed in support of these activities.
● How can I convey my feedback on BTMS?
Questions, comments, and suggestions can be sent to the BTMS Project Management Office (BTMS-PMO) through the following:
Address: 3/F DBM Boncodin Hall, Gen. Solano St., San Miguel, Manila
Telephone No.: Trunk line: 791-2000 loc. 2660
Email Add: firstname.lastname@example.org
● Where can I find out more information about BTMS?
Information about BTMS, as well as other PFM initiatives, will be posted and updated periodically in the government website www.pfm.gov.ph